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Title
Text copied to clipboard!Assistant City Clerk
Description
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We are looking for a dedicated and detail-oriented Assistant City Clerk to join our municipal government team. The Assistant City Clerk plays a crucial role in supporting the City Clerk in managing and maintaining official city records, facilitating city council meetings, and ensuring compliance with local, state, and federal regulations. This position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion and professionalism.
The ideal candidate will have experience in administrative support, records management, and familiarity with municipal government operations. You will assist in preparing agendas, minutes, and documentation for city council meetings, ensuring accuracy and timely distribution. Additionally, you will help manage public records requests, maintain official city documents, and provide exceptional customer service to residents, city officials, and other stakeholders.
As an Assistant City Clerk, you will also support election processes, including voter registration, ballot preparation, and election day activities. You will collaborate closely with various city departments to ensure smooth communication and efficient administrative processes. Your role will involve maintaining accurate records, managing databases, and assisting in the preparation of reports and correspondence.
Strong communication skills, both written and verbal, are essential for this role, as you will interact regularly with city officials, residents, and external agencies. You must be able to prioritize tasks effectively, manage multiple responsibilities simultaneously, and adapt quickly to changing priorities and deadlines.
We value candidates who demonstrate integrity, professionalism, and a commitment to public service. You should be comfortable working independently as well as part of a collaborative team environment. Proficiency in office software applications, records management systems, and familiarity with municipal codes and regulations will be highly beneficial.
This position offers an excellent opportunity to contribute to the efficient operation of city government and to serve the community directly. We provide a supportive work environment, opportunities for professional growth, and competitive compensation and benefits.
If you are passionate about public service, possess strong administrative skills, and are eager to support the vital functions of city governance, we encourage you to apply for the Assistant City Clerk position. Join our team and help us maintain transparency, accountability, and excellence in municipal administration.
Responsibilities
Text copied to clipboard!- Assist in preparing and distributing city council meeting agendas and minutes.
- Maintain and organize official city records and documents.
- Respond to public records requests in compliance with applicable laws.
- Support election processes, including voter registration and ballot preparation.
- Provide administrative support to the City Clerk and city council members.
- Coordinate communication between city departments and external agencies.
- Assist in preparing reports, correspondence, and official documentation.
- Ensure compliance with municipal, state, and federal regulations.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Previous experience in administrative support or municipal government.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and records management software.
- Ability to handle sensitive information with discretion and confidentiality.
- Knowledge of municipal codes, regulations, and election procedures preferred.
- Ability to multitask and prioritize responsibilities effectively.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with records management and document organization?
- How do you ensure accuracy and confidentiality when handling sensitive information?
- What experience do you have supporting election processes or voter registration?
- How do you prioritize tasks when managing multiple deadlines?
- Can you provide an example of how you have effectively communicated with city officials or the public?
